Journal Author Rights & Permissions


Journal Author Rights & Permissions

I. Definitions of Terms

      • A draft of an academic article before it has been submitted for peer review or other quality assurance procedure as part of the publication process (Initial Submission; Version 1).
      • A version of an academic article after completion of peer review or other quality assurance procedure including any revisions made as a result of the peer review or quality assurance procedures as part of the publication process (Final Submission; Version 2).
    Publisher’s Version/PDF:
      • The final published version of the work including any typeset proofs, use of the Common Ground Research Networks' typesetting template, or use of the template styles (Typeset Version; Version 3).

II. Ownership of the Copyright:

Any previously binding agreements with an agency, your employer, or any other commissioning party hold precedence over the author’s copyright from Common Ground Research Networks and are equally bound to the same copyright limitations as the author(s) as specified in the Publishing Agreement.

III. Rights under Terms of "Traditional" Publication

Under the traditional publishing agreement option, the author(s) grant Common Ground Research Networks an exclusive international license to publish the work in all formats. Publication by any entity other than Common Ground Research Networks must be pre-approved through a reprint agreement with Common Ground Research Networks. The author(s) may make complimentary electronic or printed copies of the work for classes that they teach. They may archive a Pre-print without any restriction. The author(s) may also archive a Post-print version of the work to a closed, institution-only repository. In all cases, the work must be accompanied by a full citation. The author(s) and coauthor(s) may not post Publisher’s Version/PDF of the work to commercial repositories such as or ResearchGate. They may post the title, the abstract, and a link to the Common Ground Research Networks' bookstore on these or any other websites.

Traditional Archiving Permissions

    Pre-print Archiving
        Author(s) may archive Pre-print (before peer review) materials in the repository of their choice without restriction.
          • Any repository is allowed
          • No embargo period
          • Must be accompanied by a full citation
    Post-print Archiving
        Author(s) may archive Post-print materials (after peer review) following these conditions:
          • On a closed institutional repository only
          • Affiliated with the author(s) institution only
          • Not affiliated with the author(s) institution, with twelve-month embargo
          • Publisher’s Version/PDF (Typeset Version) cannot be used
          • Publisher copyright and source must be acknowledged
          • Must link to Common Ground Research Networks' bookstore
    Publisher’s Version/PDF Archiving

        Author(s) may not archive Publisher’s Version/PDF materials under the "Traditional" Archiving permissions.

          • Only available under terms of "Open Access" Publication
          • Terms of "Open Access" Publication located in Section IV.

Traditional Re-use Permissions

        • Author(s) may use the Pre-print (before peer review) materials on a personal website without restriction.
        • Author(s) may only republish Post-print in a noncommercial book written or edited by the contributing author(s).
        • Only title, keywords, and abstract of the Post-print may appear on the website of the author(s) institution or the author(s) personal website, and must link to Common Ground Research Networks' bookstore.

Traditional Distribution Permissions

        • Author(s) may supply Publisher’s Version/PDF to students/use the article for teaching purposes.
        • Author(s) may supply the Publisher’s Version/PDF to a research colleague at an academic institution.
        • Author(s) may supply the Publisher’s Version/PDF to authorities for institutional funding evaluations and rankings (such as the RAE).

IV. Rights under Terms of Open Access Publication

Under the Common Ground Research Networks open access option, works are made freely available in electronic format in Common Ground Research Networks' online bookstore. Authors may reproduce and distribute the work in any noncommercial format, provided the original work is properly cited. The open access option does not include publication in any commercial format; commercial use must be preapproved through a reprint agreement with Common Ground Research Networks.

Open access articles are published with some rights reserved and are public licensed material available under the terms and conditions of the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International Public License (CC BY-NC-ND 4.0). The use of this material is permitted for non-commercial use provided the creator(s) and publisher receive attribution. No derivatives of this version are permitted. Official terms of this public license apply as indicated here:

    Open Access Archiving Permissions

        • Authors with Open Access articles can archive Pre-print and Post-print.
        • Publisher's version/PDF may be used.
        • There is no embargo that prevents an author from archiving.

V. Terms Requiring Permissions

Permissions must be acquired for the following actions:

      • Supplying any article to any commercial organization for republication, distribution, or a web posting.
      • Contributing any article to any book edited or written by the author(s) of said article or by any book edited or written by someone else.

*Always refer to your original publication agreement as certain contracts dated before 2015 may contain more liberal permissions; we of course will always uphold the permissions granted in your original, individual agreement should these ever deviate from the terms listed above.

Tips for Successful Permissions Requests:

    • Check that the content you want to re-use is not credited to another source. Common Ground Research Networks can only grant permission for content original to our publications.
    • When contacting us, please include as much identifying information as possible for the content you want to re-use including the ISSN, DOI, title, authors, volume, issue, and page numbers.
    • Describe the re-use and what rights you need, including languages, formats, territories, and the expected print run/number of readers.
    • Send the request at least five weeks before you need to re-use the content as some requests can take up to four weeks to process.
    • If you are unsure whether you need to clear permission please contact us .


How can I contact the Rights and Permissions department at Common Ground Research Networks?

To contact the Rights and Permissions department, visit Downloads and Links at the bottom of this page.

Who owns the copyright to my work?

If you have written your work yourself, or with coauthors, and you have not been commissioned to write the work by someone else (either by a government agency, your employer, or any other party) you (and any coauthors) will hold the copyright to your work’s content.

May I post the Publisher’s Version/PDF of my article to, ResearchGate, or other commercial repositories?

This is only allowed if the work has been made open access using our Hybrid Open Access option. Permissions information about Hybrid Open Access, can be found in Section IV. Rights under Terms of "Open Access" Publication.

Is there any article use or re-use that does not require permission from Common Ground Research Networks?

Yes, please see Section III of the Rights and Permissions.

What is an exclusive license agreement?

With an exclusive license you retain copyright. Your work is credited as © The Author(s) but you license the control of all rights exclusively to Common Ground Research Networks. This means that all licensing requests including permissions are managed by Common Ground Research Networks​.

What if I have coauthors contributing to this work?

If there is more than one author of this work, we request that you, as the nominated author, accept the Publishing Agreement on behalf of all coauthors. You must ensure that you have their consent to submit the work for publication and that you have the right to sign the Publishing Agreement on their behalf. Or, if they prefer, you may all sign one copy of the form before returning it.

Why does Common Ground Research Networks require an exclusive license agreement?

Common Ground Research Networks​ seeks to bring your article to the widest possible readership. An exclusive license helps ensure adequate protection against infringement of copyright protected material through breach of copyright or piracy anywhere in the world. It also ensures that requests by third parties to reprint or reproduce all or part of a work in any format are handled efficiently in accordance with general policy which encourages dissemination of knowledge inside the framework of copyright.

May I re-use material from another source in my article?

Yes, so long as it follows “fair use” or “fair dealing” guidelines. The author(s) must ensure it does not infringe on anyone else’s copyright.

Can I submit the published version of my article to the Research Assessment Exercise (RAE)?

Yes, you may submit the Publisher's version/PDF (Typeset Version; Version 3) of your article to authorities for institutional funding, evaluations, and rankings.

What are my re-use rights as author?

It is important to check the Publishing Agreement to establish your rights as author. Common Ground Research Networks​' standard policies allow the following re-use rights: you may deposit the Pre-print version in any repository or on your own personal website (Version 1); you may not submit your work for publication consideration to another publisher unless your article has been rejected or withdrawn from Common Ground Research Networks​; once the work has been accepted for publication (Version 2), you may post the title, abstract, and a link to the Common Ground Research Networks​ bookstore on any personal website. You may also post the accepted version to a closed, institution-only repository (Version 2); until twelve months after publication, you may not deposit the accepted version (Version 2) of the work into the repository of an institution that is not your own; you may use the Publisher’s Version/PDF (Version 3) for your own teaching needs or to supply on an individual basis to research colleagues, provided that such supply is not for commercial purposes; you may use the Post-print (Version 2) in a noncommercial book authored or edited by you at any time after publication in the journal. This does not apply to cases where you are contributing a chapter to a book authored or edited by someone else; you may not post the Publisher’s Version/PDF (Version 3) on a website or in a repository unless the work has been made open access using our Hybrid Open Access option; when posting or re-using the article, you must provide a link to the appropriate DOI, if applicable, for the published version of the article or link to the Common Ground Research Networks​ bookstore; if your re-use is not already covered by our standard re-use policy, you can request permission by following the instructions on our Rights and Permissions Page.

Where can I find information about fair use and permission to use images or content in my future Common Ground publication? And, how do I know if it is fair use to images or content which is not the copyright of Common Ground or myself?

For information on fair use and permissions relating to non-CGRN content, please consult our fair use support page: