​Creating Your Virtual Poster

​Creating your Virtual Poster for a Common Ground Conference.

Step-by-Step Guide

Virtual poster sessions are designed for presenters who are not able to be present in person at the conference. Travel, funding, and schedule can sometimes make it difficult for participants to attend the conference in-person. In order to support more inclusive participation, virtual poster sessions enable participants to present work to a body of peers and to engage with colleagues from afar, bringing global ideas to the local spaces.

Virtual Poster Basics
  • The Virtual Poster must be one page. Additional pages will not be accepted.
  • Virtual Posters must be created using the templates found below, at the bottom of this article.
  • The maximum width is 48 inches (130 cm); the maximum height is 36 inches (100 cm). The templates below are formatted to this size.
  • The file size may not exceed 25MB
  • All files must be saved and submitted as a PDF. The virtual poster software does not recognize any other file formats.
Virtual Poster Design
  • Recommended font size: 28pt or larger.
  • Recommend fonts: Georgia, Times New Roman, Helvetica, or Arial. It’s possible that other fonts may have cross-operating system display issues. Letters should be easily read (avoid Old English and other "fancy" fonts).
  • There are many resources available online that provide both free templates and designs for Virtual Posters. A simple Google search will bring up many different template options, a couple of these links can be found below:
      Making the Most of Your Virtual Poster

      Virtual posters offer a very flexible format, and there are several methods you can use to optimize your presentation. The goal of your poster presentation should always be readability. Additionally, content is important, but be sure to keep your message concise.

      QR Tag Creation

      If you wish to include a QR tag in your poster with embedded information, you can easily find a free website to create one. These sites take text input, and generate a QR tag image that you can download and import into your presentation.

      Helpful websites:

      Important Information to Include in Your Virtual Poster

      Include the following components in your poster presentation:

      Title and Author Information:

      • Title
      • Subtitle
      • Author, Affiliation, City, Country
      • Author, Affiliation, City, Country
      • Author, Affiliation, City, Country
      • Author, Affiliation, City, Country
      • University/Affiliate Logos


      • Introduction/Short Description
      • Abstract/Long Description
      • Background/Relevance
      • Research Question/Hypothesis
      • Methods/Methodology
      • Participants/Sample
      • Results
      • Conclusion/Summary
      • References
      • Images

      Once completed with the template above, send an email to the conference secretariat at support@cgnetworks.org for access information to upload your virtual poster. Please format the "Subject" of your email as follows, including your accepted proposal number – example: “Virtual Access – K17P0001.”


      Please use the appropriate template below. Within each PowerPoint file are optional template pages. Please remember that you are only allowed one page per Virtual Presentation and that all Virtual Presentations must be submitted as a PDF:

      Aging & Society ConferenceArts in Society Books, Publishing & Libraries
      Climate Change: Impacts & Responses Communication and Media Studies Constructed Environment
      Design Principles and PracticesDiversity in Organizations, Communities & Nationse-Learning & Innovative Pedagogies
      Food StudiesGlobal StudiesHealth, Wellness & Society
      The ImageThe Inclusive MuseumInterdisciplinary Social Sciences
      The LearnerNew Directions in the HumanitiesOn Sustainability
      Organization StudiesReligion in SocietySpaces & Flows
      Sport & SocietyTechnology, Knowledge & SocietyTourism and Leisure Studies