Learn More about the Article Publication Process

Step-by-Step Guide

The Publication Process

Our long-time authors are no-doubt familiar with using our CGPublisher system to submit and track the progress of articles for publication. After 15+ years of dependable service, we are making preparations to give CGPublisher a well-deserved retirement. As we preparing for this exciting change, some of the familiar processes will be changing. Authors will still receive notifications during each major phase of the publication process, and authors can always contact us at support@cgnetworks.org for assistance.

Step 1: Review the Requirements

All article submissions must meet the Article Requirements listed on our Author Guidelines page. Before submitting your article, please thoroughly review these requirements, and revise your article to follow these requirements as listed.

Initial submissions which do not meet these requirements will be returned to the author(s) for revision.

Step 2: Upload the Submission

Once you have verified that your initial submission meets our article requirements, please visit our Article Submission page and complete the Article Submission Form.

Please only submit the form once per each unique article. If you have submitted this form once already, please do not submit it again for the same article. After we receive the form and your full article, we will notify you by email in 3 to 4 business days.

Step 3: Checking Progress

Once your article is received, you will receive updates on the status of its progress. During this time, legacy submissions will continue to be managed in CGPublisher while newer submissions will be managed internally by the editorial staff. Authors of both newer and legacy submissions will continue to receive status updates on the progress of their article.

Checking CGPublisher Articles (Work ID# 50000–69999)

CGPublisher users can see the status an article by logging into CGPublisher at www.cgpublisher.com and status updates will be sent via email from cgpublisher.com.

Checking Newer Articles (Work ID# 70000+)

Authors of newer submissions will receive status updates via email from articlestatus@cgnetworks.org. The status update messages will always reference the article Work ID number, a unique identifier, specific to each article submission. Authors of newer submissions can view their article status by searching the Work ID number at View My Article Status or by contacting articlestatus@cgnetworks.org for a brief status update.

Step 4: Initial Submission Accepted for Peer Review

Submitted articles are then verified against the Article Requirements (listed in the Author Guidelines). If your article satisfies these requirements, your identity and contact details are then removed, and the article is matched to two appropriate referees and sent for review. Please note, during this time authors are eligible to be selected to as a reviewer for other articles in this same stage.

Full details regarding the rules, expectations, and policies on peer review can be found on our Publication Ethics page listed under the Peer Review Policies section and our Publication Ethics and Malpractice Statement section.

Step 5: Peer Review Decision

When both referee reports are returned, and after the referees’ identities have been removed, you will be notified by email and provided with the reviewer reports. At this time, we will also inform you of the publication decision based on the peer review results.

Articles which are rejected once in the peer review process are allowed a second opportunity to be reviewed by two new reviewers. To be reviewed by two new reviewers, you will need make revisions based on the comments and feedback of the first round of review, and these changes must be detailed using a change note. If an article is not accepted by peer review after this second opportunity, it will be withdrawn from consideration.

Step 6: Membership Confirmation

If your article has been accepted or accepted with revisions, it will enter the membership confirmation stage. We require at least one author associated with the article to have a unique Network Membership or Conference registration.

Please Note:
A paid conference registration includes a complimentary Research Network Membership. If you plan to attend a conference, you can opt to complete your conference registration at this time and receive your complimentary membership. Alternatively, if you obtain a Research Network Membership now and decide to register for a conference* at a later date, then the membership cost can be deducted from your registration. (*In either case, the conference must match the journal's Research Network and year of the membership.)

Step 7: Publication Agreement

Next, you will be asked to accept the Publishing Agreement. If you are interested in Hybrid Open Access, this step is the best time to register for Open Access Publication. We also encourage you to learn about your Journal Author Rights & Permissions.

Step 8: Prepare the Final Submission

After the publication agreement is final, you will have 30 days to complete any revisions to your final submission and return your article. Please ensure your final submission meets the Final Submission Requirements before returning your article. This includes such criteria as the correct the use of the Chicago Manual of Style (17th edition) and the other listed requirements. Articles which have been accepted with revisions will require a change note to be included with the final submission.

Articles which do not meet these requirements will be returned for revision until these requirements are satisfied.

Step 9: Final Checks ("Ready for Typesetting" in CG Publisher)

Once we have received the final submission of your article, our Publishing Department will give your article a final review. During this step, CGPublisher users will see a workflow status listed as "Ready for Typesetting," indicating that the final submission is ready for inspection.

Step 10: Copy Editing and Proof Inspection

If the final submission meets the Final Submission Requirements, the article will enter Copy Editing. During Copy Editing, our editorial staff will note minor problems with citations, references, grammar, spelling, or formatting. The author(s) will be responsible for correcting these noted problems. Careful adherence to the article template and the citation style guide will greatly minimize the need for corrections. After all copy editing notes have been resolved, we will create a typeset proof for the author(s) to inspect.

Step 11: Article Publication

Individual articles are published “Web First” to our CG Scholar Bookstore. After web-first publication, complete journal issues follow annually, biannually, or quarterly depending on the journal. Web-first published articles include a full citation and a registered DOI permalink. Be sure to keep your CG Scholar profile up-to-date and add your ORCID iD to maximize your article visibility.