Tracking your submission

Once a proposal is in, it goes to the conference’s Program Development Committee. My events is where you watch it — and where you find out what the outcome asks of you.

Where to look

The Event tab, then My events. Your proposal is not in a list of its own — it sits on the card for the conference it was sent to, in a My presentation panel.

Past events is a separate tab. A conference that has happened moves there, and your presentation goes with it.

Reading the panel

The status is on the right, and the button underneath changes with it. Between them they say where you are and what to do about it.

Unscheduled is not a problem. The programme is built after acceptances close, so a presentation can sit unscheduled for weeks and still be perfectly in order.

What the outcome asks of you

  • Still with the committee — nothing to do. Proposals are read in batches after a deadline, so weeks of quiet are normal
  • Revision requested — the reviewers’ feedback comes by email. You revise on your proposal page and it goes back to them. If you would rather not, you can still attend as a non-presenting delegate
  • Rejected — the proposal has not been accepted for the programme. Attendance remains open: you may register with an audience pass on the Registrations tab
  • Accepted — your place is not held until you register. Register as presenter is the next step

Expect an answer within two to four weeks. Outcomes arrive by email as well as on the panel, and the email carries the reviewers’ actual words — so check the address on your profile is one you read.

After an acceptance

Three things follow, in order. Register as presenter confirms your place; the registration options you see follow from the presentation type you proposed. Then your presentation page appears — the home of your abstract, your presenters and your digital media.

An acceptance is an invitation, not a booking. Until you register as a presenter, your place in the programme is not held.

Frequently Asked Questions

I have heard nothing

Responses usually come within two to four weeks.

It says Accepted. Am I in the program?

Not yet. Register as presenter is what confirms your place. An acceptance is an invitation.

My presentation says Unscheduled

Expected for a good while. Sessions are built after acceptances close, and keywords and theme are what place you in one.

The committee has asked for revisions

Their feedback is in the email. Revise on your proposal page and it goes back to them — and if you decide not to, you can still attend as a non-presenting delegate.

My proposal was rejected

The proposal has not been accepted for the programme. Attendance remains open. An audience pass is available on the Registrations tab and does not require a presentation.

Can I change my presentation type now?

Not yourself. The type determines your registration options, so a change has to be made for you — contact support.

Where do the emails go?

To the contact email on your profile, which you confirmed at step one of the proposal. If that address is not one you read daily, change it before decisions go out.

What are the comment and file counts on the panel?

Activity on your presentation page — discussion from delegates, and the digital media you have uploaded. Both start at zero and both matter once you are accepted.